ARCHIVES COORDINATOR_TETE

@EP Management Consultant posted 3 weeks ago

Job Detail

Ensure the systematic organization and preservation of the organization’s physical and digital records;
Maintain accurate and accessible archives to support operational, legal, and historical needs;
Implement and enforce records management policies and retention schedules;
Facilitate efficient retrieval and use of archived materials by internal and external stakeholders;
Safeguard the integrity, confidentiality, and longevity of archival content;
Support digitization initiatives and manage digital asset systems for long-term access.

Responsibilities:

Develop and implement archival policies and procedures;
Organize and maintain physical and digital archives;
Catalog and index archival materials using appropriate metadata standards;
Ensure the long-term preservation of records through proper storage and handling;
Facilitate access to archival materials for internal and external stakeholders;
Respond to research requests and provide reference services;
Coordinate digitization projects and manage digital asset systems;
Train staff on records management and archival procedures;
Conduct regular audits to ensure compliance with records retention schedules;
Collaborate with IT and legal departments to ensure data integrity and regulatory compliance;
Develop and implement archival policies and procedures;
Organize and maintain physical and digital archives.

Requirements

Bachelor’s degree in library science, Archival Studies, History, or a related field;
Postgraduate/master’s degree is desirable;
Minimum of 2–3 years of experience in archives or records management;
Knowledge of archival standards (e.g., ISAD(G), Dublin Core) and digital preservation practices;
Proficiency in archival management software and digital asset management systems;
Strong organizational and analytical skills;
Excellent written and verbal communication skills;
Understand the facts, listen to key stakeholders and communicate objectives clearly, concisely and consistently;
Clearly define roles, responsibilities and expectations, and think and act in ways that benefit the whole function;
Be consistent in what we say and do, clearly linking strategy to decision-making and performance;