STORES RECEIVEING SUPERVISOR_Tete
@EP Management Consultant posted 3 days ago Email JobJob Detail
-
Job ID 7897
Job Description
Manages, the physical receiving of all stock item, direct (non-stock item) Capital and both Factory and Agronomy input requirements
Ensures that the goods supplied match the quantities ordered and meet the quality standards required by the end user. Liaises with end users / relevant HOD’s for the verification of goods supplied.
Ensures that foreign supplied goods have passed through the relevant Import processes before being offloaded. Further ensures that goods are accompanied by the correct documentation at the time of receiving and that the respective documents are forwarded to the Finance department for further processing.
Ensures that incorrectly delivered goods are returned to the suppliers for resupply or credit prior to receipt of the goods.
Ensure the efficient transfer of goods to the Stores Department in the case of stock purchases, or the relevant departments in the case of direct purchases.
Responsibilities:
- Manages the process of the physical receiving of both stock and non-stock items ordered by the Company; Manages the process of capturing receipts of both stock and non-stock items ordered by the Company on the Dynamic’s platform;
- Ensures that the correct processes are followed in respect of the importation of and receiving procedures for both local and foreign suppliers;
- Manages the physical offloading of both stock and non-stock items in the relevant areas for ease of transfer to other departments or for purposes of transfer into Stores stock;
- Manages the specific task of receiving and offloading fuel deliveries at the Factory ensuring that all internal and supplier owned policies and procedures are followed as are all EHS policies and procedures;
- Responsible for resolving issues on offloading reports with suppliers on a delivery-by-delivery basis ensuring that all receipts and statements are reconciled monthly;
- Responsible for coordinating collections of local orders by the Stores vehicle / Driver. This includes monitoring the vehicle usage and consumption as well as any overtime hours claimed by the Stores Driver;
- Responsible for collating and verifying orders for fuel deliveries to the Tete Factory and various Agronomy areas with proof of delivery and Invoices for submission to the Finance Department for payment;
- Ensures overtime requests are submitted for approval ahead of planned overtime requirements;
- On a biannual basis he will ensure that he participates in the departmental SOX review exercises;
- Ensures that safe working skills are taught where required and ensure any new employee is well versed on fire drill requirements, including evacuation procedure;
- Monthly Outstanding order reports and progress on completion of the same;
- Decides on methods and locations for offloading storage and handling of delivered goods;
- Decides if incorrectly delivered goods are to be returned to suppliers for credit or re supply;
- Identifies hazards in his area and reports to the SHE coordinator;
- Plans and maintains shift rosters on a continual basis;
- Responsible for ensuring that all Customs clearance procedures are adhered to for imported goods, that the relevant documentation (Documento Unico – DU) is verified and corresponds with company’s orders / GRN’s and that this is included in the documents submitted to the Finance Department for final payment to Supplier.
Requirements
- ‘A’ level / Grade 12;
- 3 years of experience in Stores Inventory and Receiving;
- Computer literacy;
- Stock and Inventory competencies;
- Leadership;
- Minimum supervision;
- Attention to detail.
